NOTICE OF 31ST ANNUAL GENERAL MEETING
REMOTE E-VOTING INFORMATION AND BOOK
CLOSURE
The notice is
hereby given that:
1.
The 31st Annual General Meeting of the Company will be held at Regd. Office at
Door No.V/679-C, IDA, Muppathadam P.O., Edayar, Cochin ? 683 110 on Monday,
19th November, 2018 at 11.00 A.M. to transact the Ordinary and Special
Business, as set out in the notice of AGM;
2.
Electronic copies of the Notice of AGM and Annual Report have been sent to all the members whose email
IDs are registered with the Company/Depository Participant(s). The same is also available on the Company?s
website www.primaagro.in. Physical
copies of the notice of AGM and Annual Report for 2017-18 have been sent to all
other members at their registered address in the permitted mode. The dispatch of Notice of AGM has been completed on 25th
October, 2018
3.
Members holding shares either in physical form or in dematerialized
form, as on the cut-off date of 12th November,2018 , may cast their vote
electronically on the Ordinary and Special Business as set out in the Notice of
AGM through electronic voting system of National Securities depository Limited
(NSDL) from a place other than venue of AGM (?remote e-voting?). All the members are informed that:
i. The Ordinary and the Special
Business as set out in the Notice of AGM may be transacted through voting by
electronic means;
ii. The remote e-voting shall commence
on 16th November, 2018 at 9.00 a.m.;
iii.The remote e-voting shall end on
18th November,2018 at 18.00 p.m;
iv.The cut-off date for determining
the eligibility to vote by electronic means or at the AGM is 12thNovember, 2018;
v.Any person, who acquires shares of
the Company and become member of the Company after dispatch of the Notice of AGM and holding
shares as of the cut-off date i.e. 12th November, 2018, may obtain the login ID
and password by sending a request at evoting@nsdl.co.in or
evoting@in.nestle.com. However, if a
person is already registered with NSDL for e-voting then existing user ID and
password can be used for casting vote;
vi.Members may note that: a) the
remote e-voting module shall be disabled by NSDL after the aforesaid date and
time for voting and once the vote on a resolution is cast by the member, the
member shall not be allowed to change it subsequently; b) the facility for voting
through ballot paper shall be made available at the AGM; c) the members who
have cast their vote by remote e-voting prior to the AGM may also attend the
AGM but shall not be entitled to cast their vote again; and d) a person whose
name is recorded in the register of members or in the register of beneficial
owners maintained by the depositories as on the cut-off date only shall be
entitled to avail the facility of remote e-voting as well as voting at the AGM
through ballot paper.
vii.The
Notice of AGM is available on the Company?s website www.primaagro.in and also
on the NSDL?S website https://www.evoting.nsdl.com; and
viii.In case of queries, members may
refer to the Frequently Asked Questions (FAQs) for members and e-voting user
manual for members at the Downloads
section of https://www.evoting.nsdl.com or call on toll free no.1800222990 or
contact Mr. Rajiv Ranjan, Assistant Manager.
National Securities depository Limited, Trade World, ?A? Wing, 4th
Floor, Kamala Mills Compound, Senapati Bapat Marg, Lower Parel, Mumbai-400 013
at the designated email IDs: evoting@nsdl.co.in or RajivR@nsdl.co.in or at
telephone no.022 24994738 who will also address the grievances connected with
the voting by electronic means. Members
may also write to the Company secretary at the above mentioned email ID or the
Registered Office address.
4.The Register of Members and the
share transfer books of the Company will remain closed from Tuesday, 13th November, 2018 to Monday, 19th
November, 2018 (both days inclusive) for annual closing .
Date : 17th October, 2018 For Prima Agro Ltd
Place :
Cochin Company
Secretary
Animal Feed Division